The capture, storage and use of your data is governed by the Data Protection Act 1998 as amended by the GDPR 2016. We are registered with the Information Commissioner's Office as a Data Controller, with registration number ZA230064. Our registration can be confirmed by searching the Register of Data Controllers on the https://ico.org.uk website.
This website may contain links to other websites over which we have no control and we are not responsible for privacy and data protection policies on those websites. We encourage all individuals to review their privacy policies so you can understand how they collect, use and share your information.
2. The General Data Protection Regulations 2016 (GDPR)
We are committed to ensuring that your personal information is processed safely and in accordance with the new obligations under the The General Data Protection Regulations 2016 (GDPR).
The GDPR provides you with the following rights:
2.1 The Right to Informed
2.1.1 Information in your Profile
When you complete your profile we may hold the following information about you:
2.1.2 Additional Information
We may also collect and process the following information about you:
2.1.3 Choices Regarding Information within Your Profile
2.1.4 Grounds for Retaining Your Information
We only retain information in accordance with the General Data Protection Regulations 2016. These new regulations establish the legal grounds upon which information may be processed.
2.1.5 How Your Information is Used
We may use information held about you in the following ways:
If you receive emails from us and you would prefer not to, please opt-out of this service by: (1) logging into your profile, (2) unsubscribing at the bottom of the email, or (3) emailing us at firstname.lastname@example.org.
2.2 The Right of Access
You may request access to all your personal information by contacting us at email@example.com. There will be a £10.00 administration fee for such requests.
2.3 The Right to Rectify
You may review, correct, update or change your User Information and your Application Profile, Collaboration Profile or on your CV at any time, in accordance with the General Data Protection Regulations 2016. You simply need to login into your account and amend your profile of contact us at firstname.lastname@example.org.
2.4 The Right to have the Information Erased
Your information can be deleted/erased at anytime. If you cancel your registration, we will delete your CV and profile within one (1) month of the date of cancellation. An email or online message will be sent or displayed to you to confirm that your information has been deleted. If you cancel or suspend your subscription you will remain liable for any subscription charges up to the end of the relevant subscription period.
If you suspend your registration, your User Information, CV and profile will remain on the Site, but we will keep such data on our servers until you notify us that you wish to revive or cancel your registration.
We will keep your information on the site for as long as you continue to be a registered member. However, if you continue to be a member but cease to use the site or suspend your registration, we will delete your User Information from the database after a period of three (3) years from your last log-in, unless you ask us to retain it.
2.5 The Right to Restrict Processing
You have the right to request the restriction or suppression of your personal data. This is not an absolute right and only applies in certain circumstances. You can make such a request by emailing email@example.com and we will respond within one (1) calendar month. Even if processing is restricted, we are permitted to store the personal data but not use it.
2.6 The Right to Data Portability
This means that you have the right to receive your personal information in a structured, commonly used and machine readable format.
2.7 The Right to Object
You are entitled to object to your personal data being used. You can object by emailing us at firstname.lastname@example.org. We will reply within one (1) calendar month. In particular, you can always object (opt-out) of the emails we send you notifying you of job opportunities on the site.
2.8 Rights related to Automated Decision Making including profiling
We do not have any automated decision making provisions on our site.
3. IP Addresses and Cookies
Apart from the information mentioned above, we may also collect:
Information about members computers, including their IP address and the type of operating system software and browser software they use; and
Information about their general internet usage by using a cookie file which is stored on the hard drive of their computer.
We use this information in order to:
Help recognise you as a unique visitor to the Site so that, when you return, er are able to customise the Site to reflect your individual interests and preferences; and
Compile anonymous, aggregated statistics that allow us to understand how you and other users use the Site and to help us improve the structure, layout and usability of the Site. We may share this aggregated information with our advertisers. This aggregated information will not identify anyone as an individual.
We have implemented reasonable technical and organisational measures designed to secure personal information from accidental loss and from unauthorised access, use, alteration or disclosure. However, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat the measures we have taken or use personal information for improper purposes.
From time to time, we may restrict access to some parts of the Site, or the entire Site, to users who have registered with us. If we provide you with a user ID code or other password that allows you to access a restricted part of the Site, you must keep that information secret and ensure that the password is not used without your authority.
5. Changes to our Privacy Statement
We encourage you to regularly review the statement on the Site to make sure you are always aware of what information is collected, how it is used and under what circumstances, if any, we may share it with other parties.
6. Contacting Us
You can contact us at any time at: email@example.com.
If you have any concerns about the way your data is being handled you have a legal right to contact the Information Commission.